Group Forms   



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Before the beginning of the year: Starting out right

Group Charter Renewal Form

Group Financial Information

Groups must complete and send this form to National in order to receive refunds paid for fees paid through/by the Group and to allow for online Self-Registration. (One time only unless bank/account details change.)

Group Financial Information Request Form (FILLABLE)

Group Financial Information Request Form

We welcome (and prefer) Charter applications and Financial Statements as pdfs via email to WestRegistration@scouts.ca OR to the Service Centres (Prairies@scouts.ca or BCY@Scouts.ca).


Send to only one location and by only one means (i.e. we don't need paper if you've sent the report via email).

Use a clear subject line:

  • Charter Application submission - [plus your Group name]
  • Group Financials submission - [plus your Group name]

After the Scouting year is over: Wrapping up the year-end

Group Annual Report

Not required. (This has been replaced with other forms of reporting available through MyScouts and Group Health Checks.) 

Group Financial Report

All Scouting Groups are required to submit reports on their income and spending and overall financial health each year.

Reports are due on or before November 30 for the previous fiscal year - which runs from September 1 until the following August 31.

(Yes, as of fall 2020, the fiscal and program years no longer align.)

Financial Reporting Template: West (Excel)

Financial Reporting Template: Western Region (Excel - file will download)

If you have questions or notice errors in the Excel workbook - especially formulas, please contact WestRegistration@scouts.ca  using the subject line "Financial Reporting - Att: Pat"